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Automating the HR CORE: moving towards more efficient management

#CoreRH

1. What is employee data management?

It's the practice of collecting, organizing and storing employee data. As a human resources professional, you know that the amount of data you collect from employees is immense. From addresses and employment details to demographics and medical information, the amount of data you collect can sometimes be overwhelming!
To avoid drowning in this sea of documents, you need an assertive plan. That's what employee data management is all about: having a plan for how you collect employee data, how you organize the data you've collected, and how you store that data to ensure compliance with legal regulations.

Data management generally involves a combination of physical and electronic file management. Although physical storage of documents can be simpler in some respects, the trend is to switch to digital storage, which offers many advantages. Digital data management is almost always more secure, more efficient, more durable and easier to access. That said, physical files are still very common, and the transition to digital can take time.

2. Why is it important to manage HR data correctly?

Here are some of the reasons why you should opt for better management:

Developing a smooth process for collecting, storing and retaining employee data saves time for HR and employees alike. Knowing where you can access data in the future and populate it in as few steps as possible makes a big difference. 

This allows you to do more impactful things. Managing employee data is important, but not impactful. It's something you need to do well, but it's not where the real value of HR lies. Let's face it... . When was the last time you heard someone say that what they love about their company is how well they manage their employee data? By automating data collection and storage, you can think about higher-level HR activities such as employee culture and development.

3. A Saas solution for managing HR data

Now that we're talking about digital applications, let's take a look at a digital solution that's both practical and secure for data management: the Saas "software as a solution".

There are many advantages to using SaaS for business, including

 Reduced up-front costs for commercial software, no need to install software on individual machines, scalability of services as a business grows, integrations with other software and instant updates for all users. These are just some of the benefits. One of the main advantages is that the software is never obsolete - it's constantly being updated. So there's no potential hold-up - we've all had to deal with software that's 5 years too old and still works, but just isn't good enough any more. The biggest advantage of all, however, is the flexibility of using the software on your terms and the cost savings over time with the pay-per-use model. If you try out the software for a short time, there's no buyer's remorse, just cancel your service - subject to terms and conditions - and move on.

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