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Automation vs. manual:
Which approach to timesheets?

#TimeAndActivities
Companies use timesheets to measure the time spent on each task, ensure accurate invoicing, assess project profitability, guarantee compliance with labor standards and facilitate internal communication. This versatile tool optimizes time management, maximizes profits and fosters effective collaboration within the company.
However, the question arises: should you opt for automation or manual entry to declare your timesheets?
In this article, we'll explore the pros and cons of both approaches, helping you make an informed decision for your business!

1. The benefits of timesheet automation

  • Timesheet automation offers a significant time-saving advantage. Manual processes can be time-consuming and tedious, whereas automation enables data to be collected quickly and accurately.
  • Human error is inevitable, but automation can significantly reduce these errors. Automated calculations minimize the risk of inaccuracies in time declarations.
  • Automated systems can be integrated with other aspects of the business, such as payroll and project management. This creates consistency throughout the organization.

2. Potential drawbacks of automation

  • Although automation offers long-term benefits, the initial set-up can be complex. The company must invest time and resources in configuring the system.
  • Technical problems can occur, causing delays in data collection. Constant monitoring and corrective action are required.
  • Automated solutions can be costly, especially for small businesses. It's essential to weigh up the costs against the long-term benefits.

3. The advantages of manual timesheet entry

  • Manual data entry offers greater flexibility, adapted to the company's specific needs. Adjustments can be made in real time.
  • Employees have direct control over their declarations, which can be essential for complex tasks requiring in-depth understanding.
  • Manual entry requires less initial investment, which can be a decisive factor for small companies with limited budgets.

4. The disadvantages of manual timesheet entry

  • Manual data collection takes time, which can lead to delays in the overall declaration process.
  • Manual data collection takes time, which can lead to delays in the overall declaration process.
  • Human error is more frequent in manual data entry, which can affect data accuracy.
  • For fast-growing companies, manual data entry can become inefficient, limiting the company's ability to evolve.

5. How to choose the best approach for your business

  • Understanding your company's specific needs and timesheet reporting objectives is crucial.
  • Larger companies with complex processes may benefit more from automation, while smaller companies may find manual entry more suitable.
  • Weighing up the initial costs against the long-term benefits is essential to making an informed decision.
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